JISC SIMSE Project Meeting on 12 March 2013

The project team met on 12 March 2013 to share information and update progress. Marcus updated the university wide new development in information systems. The project is approaching its final stage. The following activities are discussed and planned:

• SES user survey result analysis, 
• university's current and future strategic ICT maturity analysis using JISC Strategic ICT Toolkit,  
• update of the project benefit matrix
• conference paper.

Yanqing and Marcus will be attending the Green cluster online meeting on 4th April 2013.

User Survey

A survey to all registered users of the Student Engagement System was sent out today, 12th March 20013.  The intention is to evaluate  additional system features funded by JISC and to evaluate, what if any, improvements they have made to users of the system.

The survey may be completed online before 26th March.

To take the survey goto:
 

http://www.surveygizmo.com/s3/1179610/SES-User-Survey

End of Project

An end of project report concerning the  Student Engagement System was submitted to the Acting Registrar in January and was accepted.  Therefore this phase of the system development is complete and the system is considered to be in a business as usual phase.  The University's ICT team are responsible for future system development, system and hardware support and the day today use of the system is now managed by Anna Swales, Senior Engagement Adviser.

Meeting with University's Director of Corporate Information Systems (CIS) on 30 January 2013.

Project Team members had a meeting with the University's Director of Corporate Information Systems (CIS). The aim of the project was to introduce our JISC Transformation project and share information about the university wide ICT development. We also introduced the JISC's Strategic ICT Toolkit and its applications in benchmarking UoB's strategic ICT. We discussed the operational and strategic use of SES and the areas to be covered in the forthcoming SES user survey.

JISC SIMSE Project Meeting

JISC SIMSE Project Meeting

 On 15 January, the JISC SIMSE project had its first meeting after the New Year. The project team reviewed the progress and shared information on the university wide ICT development. 

• The university’s ICT strategy has been made available to senior managers. A number of important changes will be undertaken to improve the university’ information systems. It is expected that SES will be enhanced if the new strategy is implemented. 
• University has a designated manager to look at the current timetabling system. A strategic timetable review report and recommendations are made available to senior managers. 
• The interim update of the evaluation matrix on project benefits and impact was discussed and approved.  
• The SES user survey draft was discussed. It was agreed that the questionnaire can be sent to all registered SES users online as soon as it is ready.

BAG Meeting

The third Business Action Group (BAG) for student engagement systems (SES) meeting owas held on 3rd October 2012.  Items discussed included a technical update which outlined the new features available on the system.  There was a comprehensive dicussion concerning the new attendance monitoring project and how it superceeded the SES in all things attendance at the university.  The system user manual draft was accepted and the first version is now available online to all system users.  Also Yanging Duan provided a SIMIE project update and the four new Student Engagment Monitors were introduced to the meeting.  As the system was now moving to a business as usual phase it was announced that in the future the chair of the BAG (SES User group) would be the new Senior Student Engagement Adviser and that an End of Project report would be tabled at the next Student Information Systems Project Board.

JISC SIMSE Project Meeting

The JISC SIMSE project meeting took place on 27 November 2012, focused on deciding the next course of action. Considering that the Student Engagement System (SES) has now been implemented and will be managed by a new User Group with around 100 direct users, the project team decided that it is time to focus on the evaluation of SES use, impact and key issues. A questionnaire survey will be developed to conduct an internal audit of SES, which will be sent to all users in electronic format. In addition, the project team will approach ICT managers to discuss the possible use of JISC tools for the purpose of evaluating UOB strategic IS development.