SIMSE project meeting on 20 March 2012

SIMSE project team members met on 20 March 2012. The project team shared information on university wide IS development and updates on the current project development. Below is an outline of project development and issues discussed in the meeting:

• Draft implementation plan was made ready for discussion.
• The original BAG participants questionnaire was revised based on the initial feedback. The revised questionnaire was sent to BAG members again. Six responses have been received so far.
• · The first SG meeting was scheduled on Monday 26 March. The agenda and documents to be sent were ready.
• Reminder emails were circulated to all faculty managers regarding the use of tracking devices in class rooms. This was to remind students to swipe their ID card when attending lectures.
• The team members had extensive discussion on how best to implement JISC’s Strategic ICT Toolkit for the strategic use of SES. They shared their understanding and views, raised questions, and challenged their current thinking. For examples. what is the wider context of making the best use of SES, should the data be managed by the university’s planning department in the register office? Should the SES outputs be integrated directly with DVC’s student retention dashboard? Would our project benefit from an institutional level ICT maturity audit to know where we are now even it may be beyond the scope of the SIMSE project?
• It was agreed that all six key enablers in the Strategic ICT Toolkit should be considered in the implementation plan. Some of the key enablers, e.g. EA, may needs more attention and in-depth investigation. The revised implementation should be sent for approval by the SG meeting.
• The team had useful discussions on the purpose of the next SG meeting. It was agreed that it was to review and approve the implementation plan. SG members serve as the critical friends to evaluate the progress and outcomes. Two formal meeting were planned, but the SG members will be regularly updated with the project progress and milestones for their feedback.
• Marcus offered to showcase the SES to SG members on Monday morning 26 March.