JISC SIMSE Project Meeting

The JISC SIMSE project meeting took place on 30 Oct 2012, focused on updating the university wide IS development and deciding the next course of action.

Update of University wide IS development

·         Student Attendance monitoring project is still ongoing. The project is generally on target. Most of large lecturer theatres have UHF-REFID device installed. Data are submitted to faculties. There are some technical issues to be solved.

·         Student Attendance monitoring data are still not linked to the timetabling system.

·         ISD is now called “ICT”. Two new directors have taken their role. One is responsible for ICT infrastructure, and another for corporate information systems (CIS). The new CIS director should be informed about the JISC project and, if possible, invited to attend next monthly SIMES meeting.

·         The university SES project is formally finished and the system is business as usual now. The end of project report has been signed off by the student information systems board. SES is now being dealt with at the high level management board (VCMG).

·         The second phase of SES has started. Currently two distinct user groups in the university: faculty administration staff and student engagement monitors. Each faculty has one student engagement monitor in place. BAG (SES business action group) meeting is replaced with SES user group meeting that is scheduled in Jan 2013.

Update on project progress

·         BAG meeting attended by all team members. JISC project manager Vincent One (BI project) and Yanqing Duan (Transformation project) contributed to the discussion on SES functionality and use.

·         SES BI project (JISC) has been successfully completed. Case study report is distributed to relevant staff members. The project showcase video is circulated widely in the university to raise the awareness of the SES system and its potential impact on the strategic use of the system. The video has been well received among colleagues.

The project team members will work with the SES user groups for the most effective use of SES and maximizing the system impact at the operational and strategic level.